Our Commitment to Privacy

Ayurvedant Healthcare (“we”, “us”, “our”), as the publisher of the Journal of Ayurvedic Pathology and Medicine (JAPM), operates www.japm.in (the “Site”). We are committed to safeguarding your privacy.

This Privacy Policy explains how we collect, use, share, and protect your personal information when you visit our website, submit manuscripts, participate in peer review, or otherwise interact with JAPM.

“Personal Information” means any data that can identify you directly or indirectly, such as your name, postal address, email address, phone number, institutional affiliation, and professional details that are not otherwise publicly available.

By using this Site, you agree to the practices described in this policy. We aim to be transparent and to comply with applicable data protection laws, including the GDPR and other international privacy regulations where relevant.

1. Information We Collect

1.1 Manuscript Submission Information

When you submit a manuscript or register as an author, reviewer, or editor for JAPM, we may collect:

• Author Information: Name, email address, institutional affiliation, department, country, and area of expertise
• Manuscript Content: Full text, figures, tables, supplementary files, datasets, and any related documents
• Professional Details: Academic qualifications, research interests, prior publications, ORCID or similar identifiers
• Correspondence: Emails and communication records related to submission, peer review, and editorial decisions

Once you submit a manuscript or create an account, you are no longer anonymous to us. We may also supplement this information with data from publicly available sources, institutional websites, indexing services, or professional databases.

1.2 Automatically Collected Information

When you visit www.japm.in, our servers may automatically collect:

• Technical Data: IP address, browser type and version, operating system, device type and identifiers
• Usage Data: Pages visited, time spent on pages, referring/exit pages, click patterns, and downloaded content
• Cookies and Similar Technologies: Small files stored on your device to support core functionality, preferences, and analytics
• Performance Metrics: Load times, error logs, and other diagnostic data that help us maintain and improve the Site

1.3 Reviewer and Editorial Information

For peer reviewers and editorial board members, we may collect and store:

• Areas of expertise and subject interests
• Review history and performance indicators (e.g., timeliness, recommendations)
• Academic credentials, institutional affiliation, and contact details

Reviewer identities are kept confidential during the double-blind review process, except as required internally for editorial decision-making.

2. How We Use Your Information

2.1 Publication & Editorial Services

We use your information to support core publishing and editorial functions, including:

• Manuscript handling: submission management, peer-review coordination, editorial decisions, and publication workflow.
• Account & service delivery: providing journal access, author services, reviewer communication, and issue updates.
• Personalized communication: sending notifications based on your submission history or academic interests.
• Research & analytics: generating anonymized insights to improve our editorial quality and publication processes.

2.2 Peer Review Management

For reviewers, we collect academic expertise, review history, and credentials to maintain an efficient and transparent review system. Reviewer identities remain confidential during the review process. Editors may view reviewer names to ensure review integrity and proper assignment.

2.3 Website Performance, Improvement & Security

We use automatically collected data to:

• Enhance site functionality and user experience
• Monitor performance and resolve errors
• Detect and prevent fraud, misuse, or unauthorized access
• Maintain system reliability and platform security

2.4 Legal Basis for Processing (GDPR Compliance)

Depending on the nature of interaction, JAPM processes personal information under the following legal bases:

• Contractual Necessity: submission handling, author/reviewer communication, and publication services
• Legitimate Interests: website analytics, editorial management, security monitoring, academic integrity assurance
• Consent: newsletter sign-ups, marketing messages, optional communication preferences
• Legal Obligation: compliance with publishing standards, academic ethics, archiving requirements, and applicable laws

3. Information Sharing and Disclosure

3.1 Information Sharing Policy

The Journal of Ayurvedic Pathology and Medicine (JAPM) does not rent, sell, or disclose your personal information to third parties except as required to deliver journal-related services, when you provide explicit permission, or under specific circumstances described in this policy. All information is handled in accordance with applicable privacy and academic publishing standards.

3.2 Trusted Partners and Service Providers

We may share information with trusted service providers who support JAPM operations under strict confidentiality agreements. These partners may assist with:

• Manuscript management
• Peer review systems
• Email communication and notifications
• Website hosting, analytics, and security

These service providers are not permitted to use or share your information for their own purposes and must comply with data protection requirements.

3.3 Legal Requirements and Safety

We may access, preserve, or disclose your information when necessary to:

• Respond to lawful requests such as subpoenas, court orders, or legal processes
• Establish or protect JAPM’s legal rights or defend against legal claims
• Investigate, prevent, or respond to suspected fraud, misuse, or security threats
• Safeguard the safety, rights, or property of JAPM, users, or the public
• Ensure compliance with publishing ethics, legal obligations, or regulatory requirements

Such disclosures are made only when compliant with applicable laws.

3.4 Business Transfers and Institutional Changes

If JAPM or its publishing entity (Ayurvedant Healthcare) is reorganized, merged, or transferred to another organization, your information may be included as part of the transferred assets. Any successor entity will be required to honor this Privacy Policy or adopt an equally protective version.

3.5 Published Academic Content

As part of academic publishing standards and open-access ethics, JAPM publishes certain author information along with accepted manuscripts, including:

• Author names
• Institutional affiliations
• Corresponding author contact details (email)

This information becomes publicly accessible as part of the scholarly record. JAPM may also display reviewer names in annual acknowledgments, where reviewers give consent or where transparency standards apply.

3. Information Sharing and Disclosure

3.1 Information Sharing Policy

The Journal of Ayurvedic Pathology and Medicine (JAPM) does not rent, sell, or disclose your personal information to third parties except as required to deliver journal-related services, when you provide explicit permission, or under specific circumstances described in this policy. All information is handled in accordance with applicable privacy and academic publishing standards.

3.2 Trusted Partners and Service Providers

We may share information with trusted service providers who support JAPM operations under strict confidentiality agreements. These partners may assist with:

• Manuscript management
• Peer review systems
• Email communication and notifications
• Website hosting, analytics, and security

These service providers are not permitted to use or share your information for their own purposes and must comply with data protection requirements.

3.3 Legal Requirements and Safety

We may access, preserve, or disclose your information when necessary to:

• Respond to lawful requests such as subpoenas, court orders, or legal processes
• Establish or protect JAPM’s legal rights or defend against legal claims
• Investigate, prevent, or respond to suspected fraud, misuse, or security threats
• Safeguard the safety, rights, or property of JAPM, users, or the public
• Ensure compliance with publishing ethics, legal obligations, or regulatory requirements

Such disclosures are made only when compliant with applicable laws.

3.4 Business Transfers and Institutional Changes

If JAPM or its publishing entity (Ayurvedant Healthcare) is reorganized, merged, or transferred to another organization, your information may be included as part of the transferred assets. Any successor entity will be required to honor this Privacy Policy or adopt an equally protective version.

3.5 Published Academic Content

As part of academic publishing standards and open-access ethics, JAPM publishes certain author information along with accepted manuscripts, including:

• Author names
• Institutional affiliations
• Corresponding author contact details (email)

This information becomes publicly accessible as part of the scholarly record. JAPM may also display reviewer names in annual acknowledgments, where reviewers give consent or where transparency standards apply.

4. Cookies and Tracking Technologies

The Journal of Ayurvedic Pathology and Medicine (JAPM) uses cookies and similar tracking technologies to support essential website functions, improve user experience, and analyze site performance. Visitors may manage cookie preferences through their browser settings or any cookie-consent tools available on the website.

4.1 Types of Cookies Used

Necessary Cookies
Enable core website operations such as page navigation, form submissions, security features, and user authentication. These cookies cannot be disabled because they are essential for the Site to function correctly.

Analytics Cookies
Collect anonymized information about how visitors use the Site, including pages viewed, time spent, and navigation patterns. JAPM uses this data to enhance website performance and improve accessibility of journal content.

Functional Cookies
Store user preferences such as language settings, display options, or previously selected forms to provide a more personalized browsing experience.

Marketing Cookies
Used to deliver relevant notifications about new issues, article releases, or calls for papers, and to measure the effectiveness of outreach campaigns. These cookies are only activated when the user provides explicit consent.

5. Data Security and Protection

5.1 Access Controls and Staff Responsibility

JAPM restricts access to personal information to authorized editorial and administrative personnel who require it to manage submissions, peer review, publication workflows, and website operations. All staff handling personal data are trained in confidentiality and responsible data-handling practices.

5.2 Security Measures Implemented

To safeguard your information, JAPM employs multiple security practices, including:

• SSL/TLS encryption for secure data transmission
• Protected server environments with role-based access controls
• Routine security monitoring, audits, and vulnerability assessments
• Data integrity checks to prevent unauthorized alterations
• Documented incident-response procedures in case of a security concern

These measures are designed to maintain the reliability, confidentiality, and integrity of user and author data.

5.3 Limitations of Security

While JAPM follows industry-standard security protocols, no system can guarantee absolute protection.
Transmission of information over the internet carries inherent risks, and JAPM cannot ensure complete security of data shared electronically. Users share information at their discretion.

5.4 Data Retention Policy

JAPM retains personal information only as long as necessary for:

• Managing submissions, review processes, and published content
• Complying with legal, institutional, and academic obligations
• Maintaining long-term integrity of the scholarly record

Metadata associated with published articles (author names, affiliations, ORCID IDs, etc.) is preserved permanently, as required for academic transparency and citation tracking. Email communication logs and administrative data are retained for a limited period based on operational needs.

6. Your Privacy Rights

Depending on your region, you may have certain rights regarding how your personal information is collected, used, and stored. These rights may apply under GDPR, CCPA, and other international data protection laws.

6.1 GDPR Rights (EU Residents)

If you are located in the European Union, you may exercise the following rights:

• Access – Request details of the personal data we hold about you.
• Rectification – Request correction of inaccurate, incomplete, or outdated information.
• Erasure – Request deletion of personal data where legally permissible.
• Portability – Receive your data in a structured, commonly used digital format.
• Restriction – Request limitation of certain processing activities.
• Objection – Object to processing based on our legitimate interests.
• Withdraw Consent – Withdraw consent at any time for optional processing activities (e.g., email alerts).

6.2 How to Exercise These Rights

You can request access, correction, or deletion of your data by contacting:

Email: support@japm.in
Website: www.japm.in

We typically respond within 30 days. For security, we may request identity verification before processing your request.

6.3 Limitations

Certain rights may be restricted when:

• The information is required for academic publishing and scholarly record-keeping.
• JAPM must comply with legal or regulatory obligations.
• Retention of published author information is necessary for citation, attribution, and digital archiving.

7. Links to Other Websites

7.1 External Website Disclaimer

The JAPM website may contain links to external websites that are not operated or controlled by us. When you click on a third-party link, you will be directed to that external site. We strongly recommend that you review the Privacy Policy and Terms of Use of every website you visit, as their practices may differ from ours.

7.2 No Responsibility for Third-Party Content

JAPM, its publisher (Ayurvedant Healthcare), and its editorial team do not have control over, and do not assume responsibility for:

• the content of external websites,
• their privacy practices or data security measures,
• their services, products, or information presented.

JAPM does not endorse, guarantee, or provide warranties for any content, services, or claims made on third-party websites.

7.3 User Responsibility

You are responsible for reviewing and complying with the copyright, licensing terms, and usage conditions of any external website or resource you access. If you intend to use content from external sources, you must obtain all necessary permissions and approvals directly from the respective copyright holders.

8. Changes to This Privacy Policy

8.1 Policy Updates

Journal of Ayurvedic Pathology and Medicine (JAPM) may update this Privacy Policy periodically to reflect changes in regulatory requirements, publishing practices, or website functionality. When updates are made, the “Last Updated” date at the bottom of this page will be revised. Visitors are encouraged to review this page regularly to stay informed about how JAPM protects and processes personal information.

8.2 User Responsibility

Users acknowledge that it is their responsibility to review the Privacy Policy from time to time and remain aware of any modifications made by JAPM.

8.3 Acceptance of Changes

Continued use of the JAPM website after changes to this Privacy Policy have been posted will constitute acceptance of those changes. If you do not agree with any modifications, you should discontinue use of the Site.

9. Your Acceptance of These Terms

By accessing or using this Site, you acknowledge and agree to the terms of this Privacy Policy. If you do not agree with any part of this policy, you should discontinue use of www.japm.in and related services.

Your continued use of the Site after any updates or modifications to this Privacy Policy will constitute your acceptance of those changes. We encourage users to review this page periodically to stay informed about how JAPM protects and manages personal information.

10. Contact Information

If you have any questions or concerns regarding this Privacy Policy, the handling of your personal information, or your interactions with this website, please contact us using the details below:

Primary Contact
Email: support@japm.in

Website
www.japm.in

Organization
Ayurvedant Healthcare
Publisher of the Journal of Ayurvedic Pathology and Medicine (JAPM)

Official Address
Ayurvedant Healthcare,
Ganesh Mandir Road, Rathi Nagar,
Manora, Tq. Manora,
Dist. Washim – 444 404, Maharashtra, India

Response Time
We aim to respond to privacy-related inquiries within 30 days.
Complex requests may require additional processing time, and we will notify you accordingly.